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Executive Assistant

London - hybrid


Placement Type:



£81k pa pro rata (PAYE)

Start Date:

01 Mar, 2024

This Executive Assistant role supports the VP and Country Manager UKI, including ad hoc support for his Regional VPs. The UKI VP works cross functionally with multiple business partners who support each other to deliver revenue for the UK & I region. 

We are looking for someone with multitasking abilities, exceptional social skills and project management skills. A successful Executive assistant will have a proactive demeanor to provide Senior-level executive support and managing schedules. Our client is a fast growing company, and the Executive Assistant will need to handle ambiguity and multiple priorities. The utmost confidentiality is imperative, as you will be working on critical projects and will be privy to confidential information.

The role will need to be in the office 50% of the time

About the Role:

  • Run, prioritize and anticipate the executive’s day to day schedule, confirm meetings, enter expenses, and attend to other matters as needed.
  • Handle interaction and communications with employees at all levels and across the organization, including other client’s executives, and outside vendors.
  • Prepare correspondence, presentations, and internal and external communications, as requested.
  • Book domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics, assist with meeting coordination, and build detailed itineraries for travel.
  • Proactive and problem solver – takes action with little/no direction, acts on behalf of the Executive. Anticipates what’s upcoming and helps executives stay ahead.
  • Learns the team overtime and has a pulse on team health. Available to the team and is included in all meetings, discussions, etc. Considered part of the leadership team, not just someone in the background.
  • Plan and coordinate department events as they arise, including the management of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).
  • Establish processes to make department interactions more efficient ; identify business process improvements.
  • Track and help drive completion of key tasks and follow up with outstanding items.

Basic Qualifications

  • 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives in a face-paced technology environment.
  • BA/BS degree or equivalent experience.
  • Ability to put yourself in the executive’s shoes and handle the schedule in a way promotes the most effective use of time.
  • Excellent interpersonal, and problem solving skills.
  • Must have abilities to work with a sense of urgency, and have flexibility.
  • Strong critical thinking skills with the ability to work independently with general direction and guidance.
  • Ability to handle highly confidential information with discretion, sound judgment, confidentiality and the utmost integrity.
  • Professional skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.

Key Aspects:

  • Excellent at multi-tasking
  • Doesn’t do tomorrow what can be done today
  • Meticulous follow-up
  • Cordial and pleasant – is part of their brand
  • Can bring groups together and lead, contribute and follow as needed
  • Knows how to manage a project or task plan – building out timelines and dependencies
  • Is a cultural ambassador for the team – can demonstrate all our core values with ease
  • Loves to have fun and is creative around events, meetings, etc. – doesn’t get stuck in ruts or routines, but thinks outside the box with planning



If this sounds like you, contact the Aquent team today!

The next steps will be shared with shortlisted candidates. Thank you for taking the time to apply.


Client Description

Our Client is an American on‑demand software vendor that specialises in applications for HR, finance and planning. Having designed for government agencies, educational institutions, and some of the world’s largest corporations, they set themselves apart from their competitors as the only ones seamlessly integrating modern and futuristic developments into their existing systems.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.